Cover Letter Tips for Receptionists

Cover Letter Tips for Receptionists The job search experts at Best-Job-Interview.com have developed this cover letter template for receptionists looking for their next opportunity. My annotations are italicized after each paragraph- feel free to update and adapt to your experiences or reword to reflect your own voice! The more personalized your letter is for its intended recipient, the better.Your Name   Your Address   Your Contact details (phone and email)  Even if youre submitting online, if youre given the opportunity to upload a document, format it like you would a letter. If youre using an email to send your cover letter, include your name and contact information in your email signature instead.DateMs Mary Stevens   Hiring Manager   ABC Company   15 South Parkway   Long Island, NY 11551  Again, an online submission process can throw a wrench in here, but if there are any contact details for the HR department online, call in and just ask the receptionist who will be reviewing the materials so you ca n personalize your letter. It looks much better than just To whom it may concern and shows youre willing to take initiative and go above and beyond, before youve even landed the interview.Dear Ms. Stevens:Err on the side of Ms over Miss or Mrs. If the gender of a name is ambiguous, the safest option is to use the full name, i.e. Dear Alex StevensYour job posting for a receptionist at ABC company caught my attention immediately as my skills and experience are a close match to your requirements for this position. Im a longtime fan of ABCs work with companies like Generics Inc. Thank you for your consideration of my application and the enclosed resume.   Notice the specificity of the opening paragraph- Jane names the company and indicates she has some knowledge of its work. If shed encountered the post on a specific job site, or even better, received a word-of-mouth referral, she could have mentioned that here as well. Dont try to fake it- actually research any company youre applying to, and try to find some positive mention of them in the news to enrich your letter.I have three years work experience as a receptionist in a large organization where I was responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support. I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.  Obviously this is a generic version of a skill summary- you would want to name your previous employer and possibly mention a specific example of something youd learned about or a project you initiated. Whats noteworthy is that its not just a repetition of a resume bullet point, but a broader summary.Organizational and planning skills are among my particular strengths. I have developed a number of processes to manage my varied responsibilities tasks and make sure I meet the demands of a fast-paced work envi ronment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.   This is fairly vague also- an experienced receptionist should be able to refer to specific processes or scheduling and project management programs. If this crossed my consultant desk, I would suggest Jane use more positive language like Im comfortable with content management systems and learning proprietary software on the job.My strong communication skills and outgoing, energetic personality ensure that I provide first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being the face of an organization or the first point of contact over the phone.This is where a close reading of the job description comes in handy- highlight aspects of your personality, as Jane does, that will conform to the demands of the job. I like that Jane mentions both outside cl ients and her colleagues, since a good receptionist has to be able to get along with everybody.ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I look forward to the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience. Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I hope to speak with you soon.End with a note about the company youre applying to, and indicate your availability for an interview. Make sure it doesnt sound like a demand or a hostage negotiation, but is breezy and polite!Sincerely,Jane JobseekerAug 10, Job-Winning Receptionist Cover LetterRead More at Best-job-interview